November 4, 2014
What is quick parts in Microsoft Outlook and how to use it?
Find
Out What Is Quick Parts In Microsoft Outlook and How To Use It
Out What Is Quick Parts In Microsoft Outlook and How To Use It
Quick Parts, also known as
Quick Styles are simply a set of preformatted text that can be reused for creating professional emails instantly. Basically, Quick Part, is an option
provided by Microsoft Office in most of its applications. The option lets you
create personalized messages in MS Outlook that are repeatedly used while
sending / responding to emails. Thus, the option saves you a lot of time as you
don’t require writing the same message over and over again every time. All you
have to do is select the preferred Quick Style and send the email to respective
recipients. However, note that, quick parts/styles are only meant for saving message
text in the email body and not for the media or recipients of the email. The
following segment of this article will guide you through the basics of Quick
Parts and also on how to use and implement it on Outlook.
Quick Styles are simply a set of preformatted text that can be reused for creating professional emails instantly. Basically, Quick Part, is an option
provided by Microsoft Office in most of its applications. The option lets you
create personalized messages in MS Outlook that are repeatedly used while
sending / responding to emails. Thus, the option saves you a lot of time as you
don’t require writing the same message over and over again every time. All you
have to do is select the preferred Quick Style and send the email to respective
recipients. However, note that, quick parts/styles are only meant for saving message
text in the email body and not for the media or recipients of the email. The
following segment of this article will guide you through the basics of Quick
Parts and also on how to use and implement it on Outlook.
Quick
Parts And Its Implementation On Outlook
Parts And Its Implementation On Outlook
Although Quick Style group
of formatting options is primarily considered as a feature to be used in
emails, but, it is also applicable on Word files, Outlook calendar, tasks,
journals, and also in notes, etc.
of formatting options is primarily considered as a feature to be used in
emails, but, it is also applicable on Word files, Outlook calendar, tasks,
journals, and also in notes, etc.
Suppose that you are
composing an email and the content you are using in the message body is
constantly used for responding to your clients. Finding the same email and copy
pasting its content over and over again would be a clumsy task.
composing an email and the content you are using in the message body is
constantly used for responding to your clients. Finding the same email and copy
pasting its content over and over again would be a clumsy task.
To make this process a
little more professional and organized, you can go for quick parts instead.
This option lets you select a particular ‘part’ of your email body content and
save it as an emailing template to be used later on in / for composing other
email messages.
little more professional and organized, you can go for quick parts instead.
This option lets you select a particular ‘part’ of your email body content and
save it as an emailing template to be used later on in / for composing other
email messages.
Templates make it easier
and quicker to compose and send emails that are strictly professional and are
written in a particular manner only.
and quicker to compose and send emails that are strictly professional and are
written in a particular manner only.
Using/Adding Quick Parts
NOTE:
The steps given below have been performed using MS Outlook version 2010, and
may vary on other versions of the client.
Adding a new Quick Part is
an immensely easy procedure to be carried out. Kindly, follow the steps given
below to create your own Quick Part.
- Click
on New E-Mail option to start composing a new email message.
- Type
in the content of the email body and select the preferred text to be added
as a Quick Part.
- Click
on Quick Parts button under the
Insert Tab given on the Ribbon.
- A
“Create New Building Block”
window will appear with the following options:
- Name:
Give a name to your building block. - Gallery:
Set a type for your building block as Quick Part. - Category:
Create a New Category for saving quick parts. The option
is useful when you have 10 quick parts and all for different purposes. - Description:
Give a description to your quick part; regarding its purpose, etc. - Save
In:
NormalEmail will be the file name of the quick part used to save it on
the machine. - Options:
Here you can choose from the three provided options as; Insert Content
only, Insert Content in its own Paragraph, or Insert Content in its Own
Page, to define a preferred placement of the content in your mail.
- Once
you have filled in all the provided fields, click on Ok.
Making Changes To An
Existing Quick Part
Although, Quick Part is a
very convenient way to compose email messages. But modifying them does not
follow a convenient method.
very convenient way to compose email messages. But modifying them does not
follow a convenient method.
Follow the steps given
below to make changes to an existing Quick Part.
below to make changes to an existing Quick Part.
- Compose
a new email.
- Insert
a Quick Part. - Go
to Insert tab. - Click
on Quick Parts. - Select any one
from the listed Quick Parts.
- Make
required changes to the text and
follow the steps listed in the section above to save the Quick
Parts.
NOTE:
The details filled in the fields can vary from that of the previous ones.
The details filled in the fields can vary from that of the previous ones.
- Once
you are done, hit Ok.
- A
prompt window will appear on screen asking whether you want to redefine the building block entry or
not.
- Click
on Yes if you want to make
changes, click No if you don’t
want the changes to be implemented, or click on Help to know more about
it.
Conclusion:
Quick Parts are a great way to save time while composing a new mail. All you
have to do is insert the desired Quick Part in your mail, make required changes
in the text; if any and continue. Within just a few clicks only, you can
compose professional emails in an organized manner.
Quick Parts are a great way to save time while composing a new mail. All you
have to do is insert the desired Quick Part in your mail, make required changes
in the text; if any and continue. Within just a few clicks only, you can
compose professional emails in an organized manner.
Author
Bio:
This is a guest post by Peter Baris. He is the author of MS Outlook Tools,
Peter has an experience of more than 20 years in the IT industry. He is now
working with an expert data recovery firm. Having quality expertise in the
Office products, especially in Microsoft Outlook he loves to solve user queries
by providing excellently suitable solution like as how to recover lost
Outlook emails, repair corrupt PST, Outlook tips & tricks, etc.
Bio:
This is a guest post by Peter Baris. He is the author of MS Outlook Tools,
Peter has an experience of more than 20 years in the IT industry. He is now
working with an expert data recovery firm. Having quality expertise in the
Office products, especially in Microsoft Outlook he loves to solve user queries
by providing excellently suitable solution like as how to recover lost
Outlook emails, repair corrupt PST, Outlook tips & tricks, etc.
Website:http://msoutlooktools.com/
Google+:https://plus.google.com/+PeterBaris
Facebook:https://www.facebook.com/peter.baris.18
Twitter:https://twitter.com/msoutlooktools
Linkedin: http://in.linkedin.com/pub/peter-baris/87/31/603
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